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Board documents should be concise and clear, with high-level understanding. Only go into the operational details when it is required for strategic decisions. Using graphs or charts to summarize data or information trends is a great method of presenting information at an introductory level. In an appendix it is helpful to provide a link for more technical details or statistics.
The paper should clearly state the reason for the paper (information, discussion, or seeking a resolution) and include an executive summary that outlines the recommendations. The executive summary should be no longer than 4 to five lines.
The paper should detail the major issues and risks that are associated with the proposal. If the risk is substantial an effective mitigation plan and impact should be identified. Even if you think that the risk isn’t too high it’s important to take into consideration the risks that could result if your plan is not fully implemented or is not achieved.
The paper should present a range of alternatives that were considered during the decision making process. It should give a summary of pros and cons or explain how the most preferred option scored on the relevant decision criteria. It is crucial to include an alternative analysis because it provides the Board more than one option for them to consider when carrying out their governance duties. This helps ensure that they have thought about all possible outcomes.
